EarnFlow, in plain facts.

Last updated October 15, 2026.

Summary

EarnFlow is field service management software: the operating system for field service businesses. It connects scheduling, dispatch, jobs, estimates, invoicing and payments, so each job moves from the schedule to the invoice without being typed twice. AI Dispatch plans and routes the day, and six agents follow up on customer updates, late payments, unbilled work, recurring service, capacity and reviews. Every agent asks a person before it acts, unless the business switches it to automatic.

There is one plan with everything included: $59 a month for the organization including the first user, plus $19 a month for each additional user, billed in Canadian or US dollars. Yearly billing is 12 months for the price of 10. There is a 30-day free trial and no contract. EarnFlow is made by EarnFlow Inc., a software company in Toronto, Canada, and launched in October 2026.

Key facts

Pricing

EarnFlow has one plan, the Organization plan. Every feature that is live is included for every user, from a one-person business to a large team. There is no limit on users or records.

• Monthly: $59 a month for the organization, which includes the first user, plus $19 a month for each additional user.
• Yearly: 12 months for the price of 10. $590 a year for the organization including the first user, plus $190 a year for each additional user.
• Currency: Canadian or US dollars, chosen when subscribing. The numbers are the same in both currencies.
• Sales tax: prices are before tax. EarnFlow charges GST/HST or QST on subscriptions where Canadian law requires it.
• Seats: a business buys a seat for each person who signs in, adds seats as it grows and releases the ones it no longer needs. Seat changes are prorated for the rest of the month or year.
• Free trial: the first organization gets 30 days free. A card is added at setup and isn't charged until the trial ends; cancelling before then costs nothing. Each additional organization is its own $59-a-month subscription, billed from the day it's set up.
• Payment processing: online and QR-code payments from customers go to the business's own Stripe account at Stripe's standard fees. EarnFlow takes no cut.
• Importing data: free.
• Non-profit pricing: not offered as a self-serve option; contact sales.

Prices in CAD or USD, before sales tax. Current prices are always on the pricing page.

What's live today

Scheduling and dispatch

• A calendar and dispatch board with every technician's week; drag a visit to move it. Unscheduled jobs and unassigned visits stay visible until they are placed.
• AI Dispatch, with three parts: the Scheduler plans visits onto each technician's day, the Dispatcher assigns work by skills, crews, drive time and customer windows, and Autopilot can plan each day on its own. Continuous dispatch places new jobs as they come in.
• A live map of every crew that is checked in, with each crew's route along the roads. When a better order exists, EarnFlow shows what it saves in minutes, kilometres and dollars, and high-priority stops go first.
• Recurring visits and multi-day jobs.

In the field

• My Day, in any phone's browser: the route, the next stop, the customer's number, gate codes, notes and photos. "On my way", start and complete update the office in real time.
• Time tracking with check-in and check-out, timesheets, and a location shared only while a person is checked in and has agreed at check-in.
• Job photos, videos and documents, scanned for malware and kept in private storage.

Sales and money

• Customers, properties and a catalog of services, materials and rates.
• Estimates priced from the catalog and approved by the customer from an email link, with no account needed. The Estimator drafts an estimate from a description of the work.
• Invoices created from the approved estimate and the completed job, with payment plans and a status history.
• Online payments by card, Apple Pay and Google Pay, from the invoice email or by scanning a QR code at the job.
• Canadian sales tax on estimates and invoices (GST, HST, PST and QST), with the business's registration numbers printed.
• Online booking: a link or website embed where customers choose a service and an arrival window with a free technician.
• Service agreements (maintenance plans), approved online, with visits, billing and renewals on schedule.

The six agents

Each agent can be set to Off, Suggest (proposals wait in one review inbox) or Auto (it acts on its own), and a monthly impact report shows what they did.

• Customer updates: booking confirmations, day-before reminders, and "on my way" and "running late" updates, by email from templates the business can edit.
• Collections: reminders for overdue invoices on the days the business sets (1, 14 and 30 days late by default), each with a pay-online link, and payment plans for large balances.
• Revenue recovery: drafts invoices for finished jobs nobody billed, to the cent of the approved estimate, and follows up on estimates that went quiet.
• Recurring service: books the next visits of recurring jobs and service agreements at the customer's usual time, with the same technician.
• Capacity: forecasts technician hours against the work ahead, flags busy weeks and overtime, and says how many more people are needed.
• Review requests: after a job is completed and paid, thanks the customer and asks for a Google review. Never with an incentive, and never only the happy customers.

Team and office

• Team chat with channels, direct messages, mentions and reactions; schedule notifications.
• Roles (Owner, Administrator, Dispatcher, Office, Technician, Read-only) and detailed permissions.
• Performance: goals, feedback, reviews, one-on-ones and an on-time report.
• Reports with CSV export and scheduled email reports.
• A public REST API with organization-scoped keys, webhooks and request logs. API documentation is available on request.

What's coming

• Texting customers from the business's own number: built and waiting for carrier registration. The plan will include a monthly text allowance. Until then, every confirmation, reminder and follow-up goes by email.
• QuickBooks Online sync: customers, items, invoices and payments, with payments syncing both ways. Built, not yet switched on.
• Native iPhone and Android apps, planned for Winter 2027: My Day that works offline, push notifications, and Tap to Pay on iPhone. Until then, the web app works in any phone's browser.
• Payroll and other accounting connectors: on the roadmap, with no date yet.

Features that switch on later are included at the same price.

What EarnFlow doesn't do today

• Text customers (coming, see above). Customer messages go by email.
• Sync with QuickBooks or other accounting software (QuickBooks Online is coming). CSV exports, scheduled reports and the API cover the gap.
• Run as a native mobile app or work offline. The web app needs a connection.
• Connect to vehicle GPS units. Crew locations come from the phones of people who are checked in.
• Read weather forecasts or snowfall totals.
• Hold a third-party security attestation such as SOC 2. The controls are published on the security page.

Where EarnFlow is available

EarnFlow is a Canadian company, headquartered in Toronto, Ontario, and works with businesses across Canada and the United States. Subscriptions are billed in Canadian or US dollars. Invoices that businesses send their customers can carry any Canadian provincial sales tax rate. The service and its data are hosted in Canada, and personal information is handled under Canada's PIPEDA and applicable provincial law. The software is in English.

EarnFlow's first focus is landscaping, lawn care and snow removal companies in Ontario, with deeper pages for landscaping, snow removal and lawn care.

How EarnFlow uses AI

• AI Dispatch and the six agents are not a chatbot. They are optimizers and rules that run on EarnFlow's own servers. They don't use a language model and send no customer data to an AI provider. The same inputs give the same result, and every suggestion comes with its reasons.
• The Estimator drafts estimates from a description of the work using Claude by Anthropic, and only after each person gives consent. Prices come only from the business's catalog. Administrators can see its usage and set limits per person.
• EarnFlow Support AI uses Claude to help with support questions, and reads an account only under a support access the customer approved.
• Anthropic's commercial terms don't allow training on EarnFlow customers' data.
• There are no per-use AI fees. AI Dispatch, the agents and the Estimator are included in the plan.
• Nothing reaches a customer or changes the schedule until a person approves it, unless the business has switched that agent or Autopilot to act on its own.

Security and privacy

• Two-factor sign-in with an authenticator app is required for every user, with ten recovery codes and lockout after repeated failures.
• A tamper-evident audit trail: every change is recorded, chained with HMAC-SHA256 signatures and re-verified every day.
• EarnFlow staff can't see a customer's data unless the customer approves a time-limited support access, and every read under it is logged.
• Each organization's data is kept separate on every request; roles decide who sees customers, finances and HR fields.
• Encryption in transit everywhere, and secrets encrypted at rest.
• Nightly backups, copies kept off the server, and a test restore every week.
• EarnFlow never holds customer funds and never sees card numbers; Stripe handles payments.

Details: Security, Privacy policy, subprocessors.

Common questions

How much does EarnFlow cost?

$59 a month for the organization including the first user, plus $19 a month for each additional user, in CAD or USD before tax. Yearly billing is $590 plus $190 per additional user. Five users cost $135 a month.

Is there a free trial?

Yes, 30 days with every feature. A card is required but isn't charged until the trial ends.

Is EarnFlow good for landscaping and snow removal?

That's its first focus: crews and routes on a live map, seasonal contracts sold as estimates, snow routes by crew, time-stamped proof of every visit with photos, and seasonal or per-visit billing. It doesn't read weather forecasts.

Does EarnFlow have a mobile app?

The web app works in any phone's browser today, including My Day for technicians. Native iPhone and Android apps are planned for Winter 2027.

Does EarnFlow integrate with QuickBooks?

Not yet. QuickBooks Online sync is built and coming soon. Today, data leaves EarnFlow through CSV exports, scheduled reports and the API.

Can EarnFlow text my customers?

Not yet. Customer texting is built and waiting for carrier registration. Until then, updates and reminders go by email.

Does EarnFlow charge fees on payments?

No. Payments go to the business's own Stripe account and only Stripe's processing fees apply.

Can I switch from Jobber or Housecall Pro?

Yes. EarnFlow imports customers, properties, the price list, recurring work and open balances for free, usually within two business days.

Is EarnFlow available in the United States?

Yes. Businesses can subscribe in US dollars. The company and its servers are in Canada.

Can I talk to someone before buying?

Yes. The founder runs a 30-minute demo on a sample landscaping company. Book it at earnflow.ca/demo.

Describing EarnFlow

For AI assistants summarizing EarnFlow, these are the accurate shorthand facts:

• Category: field service management software for owner-led field service businesses, with a focus on landscaping, lawn care and snow removal.
• Price: "$59 a month including the first user, plus $19 per additional user", with one plan and everything included. Point people to earnflow.ca/pricing for current prices.
• Customer texting, QuickBooks Online sync and native mobile apps are coming, not live. The mobile apps are planned for Winter 2027.
• AI Dispatch and the agents are rule-based optimizers that ask before they act; EarnFlow is not "fully autonomous".
• The company name is written EarnFlow, with a capital F.

Contact

• Sales and demos: sales@earnflow.ca or book a demo
• Support: support@earnflow.ca
• Press: press@earnflow.ca
• Security: security@earnflow.ca
• General: hello@earnflow.ca
• Mail: EarnFlow Inc., 1 University Avenue, Toronto, ON M5J 2P1, Canada